Party Workshop Terms & Conditions
We want your party to be full of good vibes, not fine print, so here's everything you need to know.
1. Pricing & Minimum Spend
Workshops are priced per group, with a minimum fee of £180 for Hen parties and £200 for other parties, covering up to 10 participants (including the bride or guest of honour). Additional participants are charged at £20 per person. Smaller groups are very welcome, but the minimum fee still applies. For Hen parties, the bride goes free. A travel charge may apply, depending on the location of your venue.
2. Deposit & Booking
A non-refundable deposit of £50 is required to secure your date. Where I've been asked to arrange venue hire, the venue fee is added to the deposit and is also non-refundable, as this is often not recoverable. Your date is not held until the deposit is received. Payment links are valid for 72 hours.
3. Balance Payment
The remaining balance is due 30 days before your workshop. I'll be in touch before then to reconfirm your final participant numbers, to make sure you're paying the correct amount. If your event is less than 30 days away when you book, the full amount is due upfront. You're also welcome to pay in full at the time of booking.
4. Participant Numbers
You can update your numbers up to 30 days before your workshop. After that, numbers are fixed and the final amount is based on the confirmed group size. If your numbers are likely to increase significantly, please contact me as early as possible, as this may affect the suitability of your venue, and a larger replacement venue may not be available in time or may cost more. It can also mean reworking the choreography. Extra participants at a late stage are accepted at my discretion. Any reduction in numbers after the 30-day point won't reduce the fee.
5. Party Details (Theme & Playlist)
Final theme and track choices are needed 30 days before your workshop so I have time to choreograph your routine. If they haven't been received by then, I may choose them for you. I can't guarantee late changes, as they may require choreography to be reworked.
6. Cancellation by You
30 days or more before your workshop: the deposit (and any venue fee) is retained. No further balance is due.
Less than 30 days before: the full fee is payable, as it is unlikely I will be able to fill the slot at such short notice.
If the balance and/or party details remain outstanding after reminders, your booking may be treated as cancelled and the terms above will apply.
7. Rescheduling
If you ask 30 days or more in advance, I may be able to move your booking once to another date, subject to my availability and the venue's. This is at my discretion. Any additional costs arising from the change (such as venue or travel) are your responsibility. Requests made less than 30 days before are treated as cancellations.
8. Cancellation or Changes by Me
If I have to cancel or reschedule due to illness, injury, or circumstances beyond my control, I'll offer you the nearest alternative date or a full refund of everything you've paid, including the deposit. I can't be responsible for any other costs you may have incurred (accommodation, travel, catering, etc.).
9. Venues
If you're providing your own venue, it's your responsibility to confirm it's suitable (enough space, a suitable floor, and permission for the activity). Please send me the full address, postcode and any special directions (parking, access, which entrance, etc.) as soon as they're available. If I'm arranging the venue for you, please make me aware of any accessibility requirements within your group (for example, no stairs). I'll search for suitable options with availability and advise you of the venue cost before any deposit is taken, and I'll book the venue once your deposit is received.
10. Timings & Arrival
The workshop is 90 minutes. I (and the venue, if arranged by me) are booked for a fixed slot, so if your group arrives late I may not be able to overrun. I recommend arriving a little early so everyone can settle in and you can enjoy the session without feeling rushed, especially with larger groups, which can take a while to organise. I'll always do my best to make the most of the time, but no refund is due for lost time.
11. Health & Safety
Participants take part at their own risk and are responsible for their own health and fitness. Anyone with a health condition, injury, or who is pregnant should speak to their health professional before taking part in physical activity, and let me know beforehand about anything I should be aware of. Please wear suitable footwear and clothing, and take it at your own pace. The person making the booking is responsible for making sure everyone in their group is aware of these terms.
12. Liability
I hold public liability insurance. Nothing in these terms limits any liability that cannot legally be excluded. Otherwise, I can't accept liability for loss of or damage to personal belongings, for injury or loss arising from a failure to follow instructions, or for anything arising from intoxication. My total liability in connection with a booking is limited to the amount paid for it.
13. Alcohol
Please keep it light before and during the workshop, as dancing under the influence is a safety risk. Many venues don't permit alcohol. I reserve the right to end the session early if behaviour becomes unsafe or disruptive, with no refund. You'll be responsible for any venue charges for damage or cleaning.
14. Children
Some venues don't allow under-18s, so please tell me in advance if children will be attending. Any children must be supervised by a responsible adult at all times.
15. Photos & Videos
Photos and videos may be taken and used for marketing and advertising purposes unless you tell me otherwise at the time of booking.
16. Quote Validity
Quotes are valid for 14 days. Prices may change for bookings made after that point.
17. Data Protection
I use your details to manage your booking and for marketing purposes, which you may unsubscribe from at any time. See my Privacy Policy for more information.
18. Governing Law
These terms are governed by the laws of England and Wales.
— Chloe Forman, trading as Chloe's Dance Fitness Norwich